Receptionist and Office Assistant

About the NCHSAA:

The mission of the NCHSAA is to provide governance and leadership for interscholastic athletic programs that support and enrich the educational experience of students.

POSITION: Receptionist and Office Assistant

Educational Requirements:

High School diploma or equivalent and at least one year of office assistant or secretarial experience or an equivalent combination of training and experience. Bachelor’s degree preferred.

Knowledge, Skills, and Abilities:

The position requires the following knowledge, skill, and ability to perform the job successfully:

  • A love of high school sports is essential, as well as knowledge of North Carolina geography as the nature of our business is high school sports, and we work with high schools in each county across the entire state.
  • General knowledge of high school athletics and office administration
  • Ability to determine priorities and work independently.
  • Knowledge of NCHSAA policies, procedures, and regulations related to customer service and office support.
  • Ability to effectively communicate information verbally and in writing to the organization, as a whole, individuals, and outside entities.
  • Ability to work under pressure with minimal supervision. 

Schedule:

In this position, the individual(s) will serve the NCHSAA in a part-time role, Monday through Friday, no more than 22.5 hours per week.  The individual(s) in this position will serve the Association on one of two schedules, either 8:00 a.m. -12:30 p.m. (Schedule I) or 12:30-5:00 p.m. (Schedule II).

Reports To:   Commissioner and Office Manager 

Supervises:    N/A

Responsibilities and Duties:

The following duties are normal for this position and are not to be construed as exclusive or all-inclusive.

  • Answer the Association’s incoming calls in a reasonable time period and answer general questions regarding dates of events, clinics, championships, conferences for the NCHSAA, NCCA, NCADA, related events, or other general Association information confidence.

  • Quickly determine the nature of incoming calls and direct the caller to a specific staff member, if necessary, to handle the issue.

  • Direct callers to the correct organization, if not the NCHSAA (i.e., NCCA, NCADA, DPI, or other pertinent entity), provide contact information at those other organizations, including their telephone number and web address and/or contact name.

  • Provide general information relative to NCHSAA event sites/venues, ticket prices, fax numbers for information transmission, and website direction with confidence.

  • Check incoming voicemail to the NCHSAA’s mainline and direct messages and information to staff as necessary.

  • Greet incoming visitors and inquire how they may be assisted.

  • Maintain a cheerful and upbeat attitude as this position is the first person encountered when visitors enter the building.

  • Screen any unsolicited drop-in visitors and be prepared to handle aggressive and insistent individuals.

  • Have the ability to converse lightly with visitors and make them feel welcome upon entering the building.

  • Assist NCHSAA staff as necessary with clerical needs or special projects that may arise.

  • Assist staff with loading/unloading materials and packages as necessary

  • Other duties as assigned.

Physical Requirements:

Medium Work: Exerting up to fifty pounds of force occasionally, up to twenty pounds of force frequently, and up to ten pounds of force as needed to move objects.

Evaluation:

Employees will be evaluated on the performance of this job by the provision of the NCHSAA policy manual and assessment instruction for administrative personnel.

Benefits:

This position is part-time, as defined by the NCHSAA Employee Handbook. It is not eligible to receive various NCHSAA benefits including but not limited to health insurance, disability insurance, dental insurance, or life insurance. As indicated by the NCHSAA Employee Handbook, overtime will not be available for this position. 


APPLICATIONS:

From the link below, submit a cover letter, resume, and a list of five professional references. Reference information should include name, position, relationship to applicant, telephone number, and e-mail address.

Deadline for submission of applications: May 30, 2017

The NCHSAA is an Equal Opportunity Employer.


Click here to Apply

or 

Email the Information Required to:  employment@nchsaa.org

 

Information Required:

  • Cover letter (required)
  • Resume (required)
  • References (optional)