POSITION: Assistant to the Supervisor of Officials
High School diploma or equivalent and at least one year of office assistant or secretarial experience or an equivalent combination of training and experience. Bachelor’s degree preferred.
Knowledge, Skills and Abilities:
The position requires a love of high school sports, along with the following knowledge, skill and ability to perform the job successfully:
- General knowledge of North Carolina geography
- General knowledge of high school athletics, officiating and office administration
- Ability to determine priorities and work independently
- Ability to effectively communicate information verbally and in writing to the organization, individuals and outside entities
- Ability to design, prepare and maintain spreadsheets using basic mathematical calculations
- Ability to work under pressure with minimal supervision
- Ability to develop and maintain constructive and cooperative working relationships with NCHSAA staff, officials, member schools and other stakeholders.
The individual in this position will serve the NCHSAA in a non-exempt, full-time role, Thursday through Wednesday each week, in accordance with the NCHSAA Handbook and no more than 40 hours per week.
Reports To: Associate Commissioner, Supervisor of Officials
Responsibilities and Duties:
The following duties are normal for this position and are not to be construed as exclusive or all-inclusive.
- Maintain a comprehensive understanding of NCHSAA policies, procedures and regulations as they relate to, customer service, office support and the administration of the NCHSAA’s officiating program.
- Provide general and administrative support to the Supervisor of Officials serving as the first point of contact for the NCHSAA’s Officiating Department.
- Provide competent customer service to NCHSAA officials, regional supervisors, member schools and other entities or individuals who may contact the Review and Officiating Department.
- Maintain NCHSAA Official’s database, which includes payments, years of experience, state rules clinic attendance and national exam scores. Maintenance includes review, reconciliation and regular updates of the database.
- Update and maintain NCHSAA regional supervisors’ database including contact information, school and conference assignments, and other information as required by the NCHSAA Commissioner of Officials.
- Assist Regional Supervisors in their Arbiter system proficiency and management of membership databases.
- Provide general and troubleshooting assistance to regional supervisors, officials and other authorized users accessing Arbiter and/or NCHSAA Officiating Department databases.
- Oversee the national registration, testing, authorization and proficiency certification of NCHSAA regional supervisors.
- Work, as needed, with Director of Systems Administrator and/or technical support to ensure system updates are implemented.
- Manage dissemination of departmental mass electronic communications and physical mailings, including but not limited to NFHS case and rule books, and playoff credentials.
- Monitor and maintain departmental log of NCHSAA contest ejections and disqualifications. Working in conjunction with the Student Services Department’s oversight of the ejection-free schools and programs.
- Create incident and penalty reporting documents for the NCHSAA Board of Directors meetings.
- Oversee officiating registration deadlines, collect registration dues and deposits, monitor officiating database for registration eligibility in accordance with testing requirements and work with NCHSAA regional supervisors to ensure compliance with testing requirements.
- Serve as NFHS and Arbiter testing liaison for NCHSAA Officiating Department, coordinating testing forms, protocols and dates with the NFHS and Arbiter Offices, overseeing the administration of online examinations, and coordinating the entry of official’s NFHS exam scores to official individual NCHSAA profiles.
- Oversee and manage the Distinguished Service Award Program, Golden Whistle Award Program, and other acknowledgment programs as directed.
- Other duties as assigned by the Commissioner or Supervisor of Officials.
Medium Work: Exerting up to fifty pounds of force occasionally, up to twenty pounds of force frequently, and up to ten pounds of force as needed to move objects.
Performance of this job will be evaluated in accordance with the provision of the NCHSAA policy manual and assessment instruction for administrative personnel.
From the link below, submit a cover letter, resume and a list of five professional references. Reference information should include name, position, relationship to applicant, telephone number, and e-mail address.
Deadline for submission of applications: March 29, 2017
The NCHSAA is an Equal Opportunity Employer.
Email the Information Required to: firstname.lastname@example.org